Internal costs of managing your own paper files:
- Drive or walk to storage: 20 - 40 min.
- Search for file and specific documents: 15 - 30 min.
- Return to work area: 20 - 40 min.
- Copy, fax, or mail documents: 15 - 20 min.
- Prepare files for destruction: 10 - 20 min.
Total Time: 1:20 hrs - 2:30 hrs
(Assuming $15/hr salary + benefits: $20.00 - $37.50 per occurrence.)
Records Storage
Are you tired of cramped, inefficient records storage in your own office?
Whether it’s ten boxes or 10,000 boxes, Offsite Data Depot provides flexible
solutions to fit every records storage and management need, often for a fraction of the
cost of other storage solutions. Our state-of-the-art records center combines secure,
environmentally-controlled storage and efficient records management with fast, courteous, professional
service.
Your Records Are Safe and Secure
Offsite Data Depot utilizes an efficient shelving system constructed of solid steel with cross-braced
beams that are bolted to the ground to ensure file safety in an earthquake. Thousands of sprinklers are
placed throughout our record center and our servers are backed up daily, both to back-up servers and
to an offsite facility. There truly is no safer place to store your important files than at our
facility.
Bar Code Tracking Makes It Easy to Get to Your Records in 10 Minutes or Less
Offsite’s sophisticated data management system utilizes bar coding technology to track and monitor
records, allowing us to locate and retrieve any file within minutes. Utilizing handheld wireless scanning
wands, every movement of your files and containers is recorded and tracked, leading to 100%
accountability.
Pickup and Delivery Saves You Time and Is Available 24/7
Offsite's customized fleet of vehicles transports records to and from your office securely and
efficiently. We keep our trucks and vans clean and in top shape as a reflection of our respect for
you and your records. Our drivers are specifically trained to properly handle them. We offer same-day
delivery on requests before 11 a.m., and rush service within 20 minutes. Emergency service is
available 24 hours a day, seven days a week.
Customer Work Room So You Can View Your Records at Offsite
We understand that sometimes it's more convenient for you to come by and view your records without
bringing them back to your office. If you would like to come to our facility to work with your files,
you will be our guest in our on-site customer work room at no charge. We want to accommodate your
work habits, not make you work around ours.
Real Time Online Account Management
Free to all Offsite clients, our Web Access service allows you secure, 24-hour access to your records
right from your desktop. This allows unsurpassed accessibility, control, and service of your accounts.
Security That Exceeds HIPAA and Gramm-Leach-Bliley Requirements
No one but authorized persons will ever have access to any of your files. You can rest easy knowing
that our system will always be ready to serve you.
Vault Storage
The information on your computers is vital to your business. That's why you back it up, right? So,
where do you store those backups so that they are protected but are still accessible when you need them?
Offsite Data Depot introduces Northern Nevada's newest climate-controlled vault for affordable storage
and protection of your electronic media and other sensitive materials. Some features of our vault storage are:
• Temperature and humidity controlled
• Waterless fire suppression
• Monitored security, fire detection, and environmental systems
• Access limited to Offsite's trained and screened personnel
• Regular pickup and delivery service throughout Northern Nevada
Offsite's vault is designed to handle many types of media, including: data storage tapes such as 4mm, 8mm,
DLT, optical disks, CD-ROM, audio tapes, video tapes, microfiche, microfilm, and any other type of confidential
records. We even store paintings and other personal items.
